What is a Vault?
A digital vault is a cloud-only secure storage solution where users can store, manage, and share files with collaborators. It acts as a central repository for organizing important documents while providing advanced security features and collaboration tools.
At FutureVault, vaults are either provided directly to users by FutureVault or offered by companies to their clients as part of a service. Vaults can be customized to meet individual, family, or organizational needs, making them versatile tools for document management.
This article explores the different vault types and classifications available including Individual, Household, and Organization vaults, as well as packages like Essential, Premium, and Corporate.
Introducing Vault Types
At FutureVault, digital vaults are designed to meet a wide range of document management needs. These vaults can be grouped into two key categories:
User-Oriented Vaults: Tailored to suit specific users or entities, such as individuals, households, or organizations. Each type is optimized to streamline document storage and sharing based on its intended audience.
Package-Based Vaults: Differentiated by their features, functionality, and placement within a portal’s tier structure. These vaults provide varying levels of customization, folder structure options, and branding capabilities to meet diverse client requirements.
By understanding these two groups, you can choose the vault type that best fits your personal, family, or organizational needs.
Vault Types Overview
User Oriented
1. Individual Vaults
Designed for a single person, individual vaults display the primary user's name in all communications and system areas. While co-owners can be assigned, the vault always reflects the primary user’s name.
- Main Entity: Person or Generic
- Inbound Email Address: Based on the primary user's name
- Use Case: Ideal for personal document management, including IDs, tax records, and financial documents.
2. Household Vaults
Household vaults are designed to store and manage documents for an entire family. These vaults allow multiple co-owners, with a unified vault name displayed across the system and communications.
- Main Entity: Household
- Inbound Email Address: Defined by the vault name
- Use Case: Perfect for estate planning, shared family documents, or education savings records.
3. Organization Vaults
Organization vaults cater to entities such as charities, trusts, or partnerships. The vault name can be customized and is used across the system. These vaults support multiple users while maintaining an organized structure for the entity's documents.
- Main Entity: Organization Type
- Inbound Email Address: Defined by the vault name
- Use Case: Designed for storing business documents, legal agreements, or board meeting minutes.
Package-Based
These vaults are defined by the level of features, branding options, and their placement within the portal's tier structure.
- Independent Vaults: Standalone vaults provided by FutureVault or Small Family Offices, ideal for small family offices or individuals. Can create their own folder structure own the go.
- Essential Vaults: Offer a predefined folder structure for client-company interactions, available in 2-tier and 3-tier portals.
- Premium Vaults: Include all Essential Vault features with added personal folder options for end-users, providing greater flexibility.
- Corporate Vaults: Dedicated to companies for internal document management, with customizable folder structures and automatic team access.
Vault Packages and Tiers
| FEATURE | Independent Vault | Essential Vault | Premium Vault | Corporate Vault |
|---|---|---|---|---|
| Portal Tier | 1-Tier | 2-Tier, 3-Tier | 2-Tier, 3-Tier | 2-Tier, 3-Tier, 4-Tier |
| Entities | Multiple | Defined by Company | Multiple | Multiple |
| Storage | Varies by contract | Varies by contract | Varies by contract | Varies by contract |
| Folder Structure | Custom | Predefined | Predefined + Personal (Custom) | Custom |
| Branding | FutureVault or Family branding | FutureVault or Company branding | FutureVault or Company branding | Company branding |
| Admin Portal | N/A | Admin Advance features | Admin Advance features | N/A |
| Use Case | Small family offices, individuals | Client portals for companies | Enhanced client portals | Company-wide secure storage |
Benefits of Digital Vaults
- Centralized Document Management: Store all critical files in one secure location.
- Improved Collaboration: Share files seamlessly between users, clients, and collaborators.
- Enhanced Security: Protect sensitive information with industry-leading encryption.
- Customizability: Tailor folder structures and access permissions to fit specific needs.
- Scalability: Adapt to personal, family, or organizational requirements as you grow.