The File Upload Request feature offers versatile solutions for securely gathering documents. This guide explores practical use cases for both Generic and Specific File Upload Links, helping you streamline your document collection process.
Generic File Upload Link Use Cases
Website Integration
Purpose: Collect a wide range of documents from clients or partners.
Details: Place a Generic File Upload Link on your website, allowing users to upload various documents securely.
Email Signature
Purpose: Facilitate easy document submission.
Details: Include the link in your email signature, enabling recipients to upload necessary documents conveniently.
Prospects
Purpose: Impress potential clients by providing a secure document submission process.
Details: Send a quick and easily accessible link to prospects, allowing them to share critical documents securely.
Client Onboarding
Purpose: Simplify the collection of initial documentation.
Details: Use the link to gather broad, non-specific documents required for new client onboarding.
Annual Financial Reviews
Purpose: Collect updated financial documents for annual reviews.
Details: Send clients a link ahead of their review meetings to gather the latest financial statements and tax returns.
Tax Preparation
Purpose: Assist clients with tax preparation.
Details: Provide a link for clients to submit tax-related documents, such as W-2s and 1099s.
Estate Planning
Purpose: Collect important estate planning documents.
Details: Use the link to gather wills, trust documents, and beneficiary designations.
Specific File Upload Request Use Cases
Client Onboarding
Purpose: Request specific documents required for new client onboarding.
Details: Specify exactly which documents are needed, such as identification and financial records.
Project Collaboration
Purpose: Gather precise files needed for a project.
Details: Specify exact documents required from team members or collaborators.
Regulatory Compliance
Purpose: Ensure compliance with industry regulations.
Details: Collect mandated documents from clients or partners, such as KYC and AML documents.
Tax Documentation
Purpose: Request specific tax-related documents.
Details: Gather Receipts, Taxes forms (W-2 forms, 1099s, T4, T5) and other relevant tax documents.
Investment Portfolio Updates
Purpose: Collect updated investment information.
Details: Request the latest statements for specific investments and accounts.
Estate Planning Updates
Purpose: Gather precise documents for estate planning revisions.
Details: Request updated wills, trust documents, and beneficiary designations.
Loan Applications
Purpose: Assist clients with loan applications.
Details: Collect required documents such as income verification and property documents.
Insurance Policy Management
Purpose: Request specific insurance-related documents.
Details: Gather policy documents, claims information, and beneficiary details.
Financial Planning
Purpose: Collect documents for tailored financial planning.
Details: Request specific documents like budgets and debt information.
Charitable Giving Records
Purpose: Document charitable contributions accurately.
Details: Request receipts and documentation for specific charitable contributions.
Legal Document Updates
Purpose: Request updates to legal documents.
Details: Gather updated contracts and agreements.
Audit Preparation
Purpose: Gather specific documents required for audits.
Details: Collect financial statements, receipts, and compliance records.
Client Communication
Purpose: Collect specific documents during client interactions.
Details: Include a specific file upload link in communications to request necessary documents.
Transaction Documentation
Purpose: Request documents related to specific transactions.
Details: Gather necessary documents for particular transactions like purchase agreements and transfer records.
Performance Review
Purpose: Collect documents for performance evaluation.
Details: Request specific investment performance reports and client feedback forms.
Compliance Certification
Purpose: Ensure compliance with industry standards.
Details: Request certification documents and regulatory filings.
Managing Upload Requests
Shared Tab: All upload requests, both Generic and Specific, can be conveniently managed under the ‘Shared’ tab in the main menu.
Folder Levels: Upload File Links can be created for Level 2 or deeper Company folders, not for parent (Level 1) Company folders.